Purchase - Trainee / Executive

Job Overview

Job Description : Purchase – Trainee / Executive

Location: Manufacturing Unit / Corporate Office

Reporting To: Manager – Procurement / Supply Chain

Role Level: Trainee / Executive

Experience:Freshers

Qualification: Any Graduate

Industry Preference: Manufacturing / FMCG / Food Processing

Job Purpose

To support procurement and supply chain operations by assisting in vendor coordination, sourcing, purchase order follow-ups, and inventory planning. The role ensures timely procurement of materials and services required for smooth manufacturing operations through effective vendor management, market research, and cross-functional coordination.

Objective

•To support efficient sourcing and procurement activities through structured processes and vendor coordination

•To ensure timely availability of materials for production by tracking orders and managing supplier follow-ups

•To support cost-effective procurement practices through market analysis and price comparisons

•To collaborate with stores, quality, and accounts teams to ensure smooth supply chain execution

Key Roles & Responsibilities

1. Vendor Coordination & Market Sourcing

•Visit local markets and supplier locations for vendor identification and sourcing activities

•Conduct basic market research to identify reliable and cost-effective suppliers

•Collect quotations from multiple vendors through telephonic and email communication

•Maintain vendor database and supplier contact records

2. Purchase Order & Procurement Follow-up

•Track purchase order status and ensure timely dispatch of materials by vendors

•Follow up with vendors on delivery commitments and shipment schedules

•Review deliveries against purchase orders to ensure quantity and specification accuracy

•Maintain purchase tracking sheets and procurement documentation

3. Cost Comparison & Vendor Evaluation

•Prepare price comparison statements for quotations received from suppliers

•Compare vendor pricing and recommend cost-effective procurement options

•Assist procurement team in vendor evaluation and supplier selection process

4. Coordination with Stores, QC & Operations

•Work closely with Stores team to understand inventory requirements and reorder levels

•Coordinate with Quality Control team to ensure materials meet required specifications

•Support inventory management and material availability for production planning

5. Invoice & Payment Coordination

•Follow up with Accounts department to ensure timely vendor payments

•Coordinate with suppliers to resolve invoice discrepancies or documentation issues

•Ensure purchase documentation is properly maintained for financial records

6. Procurement Data & Documentation

•Maintain purchase records, quotations, vendor communications, and procurement reports

•Update procurement trackers and support reporting requirements

•Ensure compliance with internal procurement procedures and documentation standards

Functional Competencies

•Basic understanding of procurement and supply chain processes

•Knowledge of vendor sourcing and supplier coordination

•Ability to prepare price comparison statements and procurement reports

•Working knowledge of MS Excel, Word, and basic procurement documentation

•Understanding of inventory management concepts and manufacturing supply chain requirements

Behavioral / Leadership Competencies

•Strong follow-up and time management skills

•Good communication and vendor relationship management abilities

•Learning agility and willingness to develop procurement expertise

•Attention to detail and accuracy in documentation

•Team collaboration with stores, QC, and finance departments

•Problem-solving mindset and proactive approach

Ideal Candidate Profile

•Any Graduate

•Fresher of procurement / purchase experience

•Exposure to manufacturing or supply chain environment preferred

•Willingness to travel locally for vendor visits and market sourcing