Secretaries and Executive Assistant

Job Overview

• Provide executive support to the Managing Director, managing calendar, appointments, and reminders.
• Schedule and coordinate meetings, ensuring smooth daily and weekly planning.
• Act as a point of contact between the Managing Director, employees, HNI/VIP clients, and external stakeholders.
• Handle calls, emails, screen communications, and respond based on priorities and preferences.
• Draft correspondence, take dictations, and prepare agendas, minutes, and presentations.
• Organize and maintain confidential files, records, and documentation (offline & online).
• Coordinate travel arrangements, hotel bookings, and logistics for the Managing Director and senior executives.
• Manage VIP reservations, catering orders, and assist high-profile clients.
• Liaise with vendors and international suppliers, handle quotations, negotiations, and purchase processes.
• Track project progress, monitor timelines, and follow up on assigned tasks.
• Conduct research and prepare reports, briefs, and presentations within deadlines.
• Translate discussions into actionable plans and ensure execution.
• Oversee office administration, infrastructure maintenance, and vendor coordination.
• Support onboarding and training of staff associated with the MD’s office.
• Ensure smooth communication flow, confidentiality, and efficient execution of all assigned responsibilities.