Office Administration

Job Overview

Roles & Responsibilities:

• Monitor office operations.

• Employee Engagement

• Assists office staff in maintaining files and databases.

• Review and answer correspondence.

• Meeting arrangements as required.

• Manage office supplies stock and place orders.

• Excellent multitasking ability.

• Excellent knowledge of MS Office

Requirements:

• Highly organized and flexible.

• Outstanding communication skills (Oral & Written).

• Preferred Female candidates (Freshers).

• Graduates/Post Graduates.

• Location : Technopark – Trivandrum

Key Responsibilities

Office Administrators perform a wide range of tasks to maintain efficient office operations. Their primary duties include:

Office Management: Overseeing day-to-day operations, managing office supplies, equipment, and facilities, and ensuring the office environment is organized and functional.

Communication: Acting as a point of contact for internal and external communications, including answering phones, responding to emails, and greeting visitors.

Scheduling and Coordination: Organizing meetings, appointments, and travel arrangements for staff and executives, and coordinating office events.

Record Keeping: Maintaining accurate records, filing systems, and databases, ensuring information is organized and easily accessible.

Financial Administration: Assisting with bookkeeping, budgeting, invoicing, expense tracking, payroll processing, and managing accounts payable/receivable.

Supervision and Support: Mentoring office assistants, overseeing administrative functions, and supporting team communications to enhance productivity.